Our client, an exciting and innovative venture capital firm is actively searching for a Front Office Coordinator to join their team in Palo Alto. This is a onsite 6-month contract role with the opportunity to become full-time with a superstar candidate! While this role is primarily focused on proving reception and general office support for an office of around 30 team members, you may also be tasked to provide basic executive support experience via calendaring, expense reporting, and light travel coordination for team members as needed. If you are a self-starter who is ready to hit the ground running, we encourage you to apply!
**Please note this is a 6-month onsite contract role in Palo Alto- pay will be $70K-$75k**
Responsibilities:
- Greet and direct incoming guests and employees, acting as the first point of contact
- Act as the main liaison for third-party facilities, building management, IT, and maintenance needs or repairs
- Managing conference room calendaring and supporting Palo Alto team members with their conference room reservation requests. Maintain the conference rooms as well
- Receiving, sorting, distributing, and mailing correspondence and packages
- Procuring parking passes and building access badges for new hires
- Supporting the coordination of periodic team lunches, happy hours, and other internal and external events
- Oversee inventory for office and kitchen supplies; ensure the office is fully stocked at all times
- Maintain organization and cleanliness of all common areas
- Undertake special projects and additional responsibilities as required
- Collaborating on projects with other EAs both locally, and globally, as required
Qualifications:
- At least 2 years of experience with Reception, Workplace, and/or Facilities Operations
- Excellent communication skills and proficiency in MS Office
- An ability to effectively handle demanding situations with grace and poise
- Resourcefulness and the ability to work in a fast-paced environment while handling multiple tasks and maintaining an attention to details
- Experience working in technology startups, Venture Capital, Private Equity, or Investment Banking is a plus
- Positive, can-do attitude and ability to juggle several projects at once
- Ability to anticipate the needs of every department within the office
- Ability to work at a fast pace while maintaining accuracy
- Resourceful and ready to proactively solve problems
- Eager to learn new skills and work with a collaborative team
Please submit your resume for immediate consideration!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
