Job Details
Job Title: Document Control Assistant
Locations: (Morristown, NJ 07960 or Wallingford, CT 06492)
Duration: (12+ Months Contract with High Possibility for extension)
Description
- This position will assist the document control team and Project Managers to deliver quality materials and input information on engineering projects.
- Responsible for set-up for multiple small projects; assist on medium and larger sized projects as needed.
- Collaborates to set-up the standards and procedures for the team.
- Communicates document system procedures with team members.
- Coordinates documents with multiple engineers for project needs.
- Compiles electronic project data books.
- Issues transmittals to clients and vendors.
- Processes vendor submittals.
- Packages electronic documents for clients, vendors, and internal needs.
- Notifies appropriate person of troubleshooting issues regarding vendors and clients.
- Monitors workflows for the project team.
- Performs other duties as assigned
- Complies with all policies and standards
Responsibilities
- Works within client document management programs to check out and check back in revisions of engineering drawings.
- Generates sets of reference drawings for various project site locations.
- Coordinates documents with multiple engineers for project needs.
- Communicates document system procedures with team members.
- Compiles electronic project data books.
- Issues transmittals to clients and vendors.
- Processes vendor submittals.
- Packages electronic documents for clients, vendors, and internal needs.
- Notifies appropriate person of troubleshooting issues regarding vendors and clients.
- Monitors workflows for the project team.
- Maintains electronic access to client systems.
- All other duties as assigned.
Requirements:
- High School Diploma/GED and 3 years applicable experience Required or
- Applicable experience may be substituted for the education requirement.
- Required Knowledge of Microsoft Office including Word, Excel, and Access.
- Candidates should possess accurate data entry skills. EEO/Minorities/Females/Disabled/Veterans
- Supports Engineering Able to troubleshoot/ Tech savvy/Able to work independently Willing to learn new process Able to develop now process to improve work flow
