Working onsite full-time in our busy and fast-paced Family Law practice in Austin, Texas. Salary plus benefits – which include health, dental and vision insurance; disability insurance; life insurance; paid time off and paid holidays; 401k plan matching by employer of 3%. This is not a remote position. The position is 8:30 a.m.- 5:30 p.m., Monday - Friday.
Austin, Texas, boutique Family Law Firm seeks experienced full-time receptionist to support clients and staff. Our busy practice demands a professional who is friendly, professional, reliable, detail-oriented, discreet, and flexible and who possesses strong verbal and written communication skills.
The Receptionist is an essential team member. This is a full-time position and applicants must:
· Be warm yet professional and discrete
· Be highly professional in appearance and manner with excellent grammar
· Professional demeanor in answering phone calls and client communication
· Be able to maintain calm in a sometimes hectic working environment
· Be dependable, including punctual and rarely absent
· Handle multiple competing priorities while still attending the telephones promptly
· Be familiar with the operation of standard office equipment
· Work between the hours of 8:30 a.m. to 5:30 p.m. Monday through Friday
· Be able to lift 25 pounds
Primary duties include:
· Answering multi-line phone system and directing calls appropriately
· Greeting and seating clients with courtesy and tact, including preparing and serving beverages
· Maintaining appearance of lobby, kitchen and three conference rooms, including managing calendar through Outlook, purchasing and stocking supplies, and tidying before and after meetings
· Order catering and distributing meals for meetings
· Accepting payments and posting them to billing system
· Handling incoming and outgoing mail, courier deliveries and vendor deliveries
· Data entry in billing program and simple Excel documents
- Scanning and processing incoming mail
Secondary duties include:
· Assisting with scheduling travel and office events including making reservations and collecting cost information
Requirements:
- Strong organization skills and acute attention to detail
- Ability to follow process and procedures
- Strong oral and written communication skills
- Tech savvy and comfortable in a paperless office
- Well-organized and attentive to details
· Maintain a reliable vehicle with insurance
Benefits of joining our dedicated, close-knit team include competitive pay, parking, health, dental, vision, long term disability and life insurance, retirement plan and paid time off. Work-related expenses are reimbursed.
Please submit resumes in Word or .pdf format via email to: info@nmsb-law.com
