Global law firm's Los Angeles office is looking for an IP Litigation Assistant. The IP Litigation Assistant will proactively provide daily assistance and administrative support to ensure that the highest level of internal and external client service is attained. A Bachelor’s degree is required. 1+ years of administrative experience in a legal or professional services setting preferred. 4/1 Hybrid work schedule. Salary is commensurate with experience and can pay up to $100k.
Job responsibilities include:
- Knowledge of the California and Federal court systems processes and procedures.
- Experience with electronic filing in both State and Federal courts.
- Familiarization with USPTO searching and downloading patents and file histories.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
- Ability to conduct searches on PACER.
- Actively manage attorney/paralegal billable time by inputting into Firm’s system.
- Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
- Provide quality client service by communicating professionally to internal and external client inquiries.
- Work collaboratively with assigned teammates.
- Establish and maintain paper and electronic files in compliance with current Firm policies
- Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
- Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
- This role requires 80% in office presence; remote work is permissible 20% of the time
