Position Description
The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO’s office.
Position Responsibilities
- Manage the Executive’s calendar, scheduling appointments, arranging meetings, and coordinating travel arrangements.
- Assist the CEO with personal tasks and errands, including managing personal appointments and maintaining schedules.
- Coordinate family related matters as required, ensuring a balance between personal and professional commitments.
- Handle incoming and outgoing communications on behalf of the Executive’s, including emails, phone calls, and written correspondence.
- Plan, organize, and prepare materials for meetings, including agenda’s, presentations, and meeting minutes.
- Conduct research, analyze reports, and prepare presentations.
- Attend required meetings and provide administrative support as needed.
- Manage and maintain confidential information, documents, and records.
- Maintain the highest level of confidentiality and discretion when handling sensitive information and matters.
- Build and maintain relationships with internal and external clients, partners, and colleagues.
- Provide general administrative support, including filing, data entry, expense management, and office supplies.
- Assist with special projects and initiatives assigned by executives.
- Must be able to anticipate challenges, identify solutions, and proactively address issues to support Executive objectives.
- Familiarize yourself with the full suite of Kraft products and services (Leasing, Parts, Service, Sales, etc.) to better support customers and further relationships.
- Lead by example by demonstrating commitment, expertise in processes, and a strong work ethic.
- All other duties and responsibilities as directed and required.
Preferred Qualifications/Experience Requirements
- A minimum of 7 years executive administrative experience required.
- Strong project management and time management skills.
- Strong analytical, communication, presentation, and interpersonal skills.
- Ability to work independently and collaboratively.
- Ability to work in fast-paced environment.
- Highly proficient in CRM and Salesforce.
- Highly proficient in Office 365 Applications. Master in Excel.
- Excellent grammar and proofreading.
- Qualified candidates must demonstrate exceptional written and verbal communications, the ability to multi-task and a passion for quality, creative work.
- Ability to meet deadlines
- A positive can-do attitude
- A minimum of an Associate degree in business, marketing, communications or other related field.
Physical Requirements
- Ability to lift up to 25 lbs.
- May be required to stand, walk, sit, reach with hands and arms, climb, crouch, or crawl for long period of time.
- Computer work as needed in an office setting to keep department running efficiently.
- Must be able to communicate effectively in written or verbal skills with management and team members.
- Travel as needed to other locations by vehicle, plane, or train.
- Reasonable accommodation will be made to those requiring assistance.
