Position: Agreements Coordinator/Paralegal
Location: Boston, MA - remote
Duration: 6+ months
Qualifications
- Bachelor’s Degree; Paralegal Certificate is a plus
- Entry level Paralegal
- Proficient in Adobe, Microsoft Excel and Word
- Strong interpersonal and communication skills, verbal and written, with a focus on customer service
- Strong organizational skills and meticulous attention to detail
- Strong analytical skills.
- Ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
Responsibilities:
- Triage/manage G&C Agreements inbox throughout the day
- includes follow up emails regarding agreements in progress
- Route and manage incoming and outgoing agreements for signatures
- Manage DocuSign emails
- Circulate final versions of agreements & updating InfoEd record status
- Upload redlines to InfoEd records
- Confirm info on Intake Form coincides with documents provided in InfoEd Agreement record
- Field inquiries and communicate on institutional policy, procedure and documentation requirements as they apply to the contracts under review
- Notify AT if something comes in with a deadline
- Draft Confidential and Disclosure Agreements and subaward amendment
- Assist in creation and maintenance of an electronic library of contracts, inputting statuses and support documentation where appropriate
- Work with team members to review and update changes/edits to Playbook as well as SOPs
- Expected to participate in special projects as necessary
- Assume additional responsibilities as assigned
- Assist with scheduling AT meetings (schedule tracking of AT members)
- InfoEd File Management:
- Review InfoEd PT/AGR Records and classify documents linked to each module
- Run InfoEd reports
- Update Teams Excel Spreadsheet to ensure consistency with AGR Module
- Review, follow up and assist on IE Agreement records in GCO Create status - 2-3x/week
- Review, follow up and assist on IE Agreement records in Pre-submission status – 1-2x/week
- Manage request of GMOs asking to bypass restrictions and respond.
- Manage InfoEd Agreements Module questions that may come up from others in the institution
