Russell Tobin's client is hiring an Executive Assistant in Santa Clara, CA
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Employment Type: Contract
Location: Onsite Santa Clara, CA 95054
Pay rate: $50/hr
Responsibilities:
- Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
- Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
- Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
- Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
- Identify issues within the organization and initiate or facilitate solutions.
- Assist internal departments with the setup of new hires.
- Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.
Requirements:
- 10+ years experience supporting SVP level (C-Suite experience is a plus)
- Support a large org (400+)
- Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
- Desire to grow and take on your own projects
- Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
- Experience handling confidential materials
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
