Are you a detail-oriented individual with a passion for creating memorable experiences? Join our clients team as an Event Assistant and embark on an exciting career in event management!
Responsibilities:
- Event Coordination: Assist in the planning, coordination, and execution of various events, including client meetings, seminars, conferences, and networking events. Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation.
- Attendee Management: Manage event registrations, RSVPs, and attendee communications. Provide support to ensure a smooth check-in process and address any attendee inquiries or issues during the event.
- Vendor Liaison: Communicate with vendors, suppliers, and contractors to negotiate contracts, secure services, and ensure timely delivery of goods and services. Maintain positive relationships with vendors to support future event needs.
- Budget Management: Assist in creating event budgets, tracking expenses, and managing costs to ensure events are executed within budgetary constraints. Identify cost-saving opportunities without compromising quality or attendee experience.
- Marketing Support: Collaborate with the marketing team to promote events through various channels, including email campaigns, social media, and website announcements. Create engaging event materials such as invitations, flyers, and signage.
- On-site Support: Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers. Act as a point of contact for event vendors, attendees, and speakers to address any issues and ensure a seamless experience.
- Post-Event Evaluation: Conduct post-event evaluations to gather feedback from attendees, sponsors, and stakeholders. Analyze data and insights to identify areas for improvement and implement enhancements for future events.
Qualifications:
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Previous experience in event planning, coordination, or hospitality is preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills, with a customer service mindset.
- Detail-oriented with a focus on delivering high-quality events and experiences.
- Proficiency in Microsoft Office Suite and event management software is a plus.
- Ability to work flexible hours, including evenings and weekends, as needed for events.
Join our team and become an integral part of creating exceptional events that leave a lasting impression on our clients and partners. If you're ready to take your career to the next level in event management, apply now!
