Job Title: Legal Administrative Assistant
Job Type: Full Time/Direct Hire
Job Location: Austin, TX
Job Shift: 3-4 days onsite/2 days remote
Job Description:
- Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
- Drafts letters and documents; collects and analyzes information; prepares requested documents
- Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- Arranges conference calls.
- Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
- Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
- Coordinates travel arrangements through the Firm’s travel department as requested.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
- Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
- Assists with creating and maintaining client/matter lists and communication lists.
- In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Records Management to accurately store email messages and maintain and retrieve files.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and Salesforce.
- Assists with the organization and planning of events. Assists with collection of marketing materials.
ABOUT YOU
- High School Diploma required; Bachelor's degree preferred.
- Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
- Experience working in a professional services environment preferred.
