Consilio's Direct Hire Division is seeking a Legal Administrative Assistant on behalf of our client, an AMLAW 30 law firm. Ideal candidates will have a minimum of three to five years’ experience providing day-to-day administrative support to attorneys in various practice groups. This position requires you to be in the office four days a week dependent based on business needs.
Responsibilities:
- Manage and maintain Attorney’s complex schedules and calendars.
- Serve as primary point of contact for clients in person and over the phone.
- Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation of engagement letters.
- Proofread client documents and other legal documents, as requested.
- Answer client questions related to the administrative side of the process.
- Maintain good communication with clients, attorneys and staff.
- Prepare client billing and input time entry.
- Schedule travel and meeting arrangements.
- Make, screen and route telephone calls, place conference calls and schedule appointments.
- Create and maintain legal files and indices.
- Set up and maintain files and records.
- Assist attorneys with client outreach and business development needs when requested.
- Assist with overflow work as requested.
- Perform other duties as assigned.
Qualifications:
- Minimum of three to five years' experience providing administrative support to attorneys in a law firm environment.
- Proficiency in Microsoft Office Suite required
- Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
- High level of professionalism and excellent customer service skills
- Ability to work independently and as part of a team
- Excellent organizational and time management skills
- High degree of accuracy and attention to detail
- Ability to work efficiently and accurately in a fast-paced environment
- Ability to work well under pressure
- Ability to maintain a high level of discretion while working with sensitive information and documents
- Ability to come into the Chicago office four days of the week
ADA Requirements:
- Ability to sit at a desk most of the working day and walk short distances.
- Needs manual dexterity, speed and accuracy in handling office equipment.
- Ability to work efficiently and accurately in an atmosphere of frequent interruption.
- Ability to work in close proximity to other individuals.
- Must be able to lift, carry and move objects in excess of 30 lbs.
- Ability to carry light objects, e.g., files, small objects and supplies a short distance.
Employment Status:
The pay range for this role is $70,000 - $80,000 annually and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including, but not limited to, the candidate’s relevant experience, qualifications and location.
