A leading global company is seeking a Senior Assistant for Rail Fleet operations at their downtown Houston office.
Senior Assistant, Rail Fleet Overview:
The Senior Assistant, Rail Fleet supports the Manager of Fleet and Operations in managing the company’s rail fleet. Key responsibilities include coordinating with various departments, ensuring safety compliance, maintaining records, processing payments, and optimizing rail asset utilization.
Daily Accountabilities
- Communication & Coordination: Assist in scheduling and monitoring railcar shipments with customers and suppliers. Collaborate with marketing managers on contract execution and performance.
- Logistics Support: Aid in scheduling railcars and coordinating with logistics teams for other transport modes (vessel/barge/truck).
- Records Maintenance: Keep accurate records of railcar movements, inspections, and maintenance, and update internal databases.
- Issue Resolution: Identify operational challenges (e.g., scheduling conflicts) and escalate them to the Manager.
- Payment Processing: Manage payments for rail freight services, resolve discrepancies, and maintain detailed transaction records.
- Documentation Handling: Process Bills of Lading and manage invoicing for shipped orders, ensuring accuracy for month-end reporting.
- Credit Line Management: Track and manage credit lines, apply for renewals, and maintain documentation with the controlling department.
- Data Support: Provide data to product managers, sales support, and other logistics personnel as needed.
Position: Senior Assistant, Rail Fleet
Starting Salary: 54K - 69K / Non-Exempt
Bonus: 6%, prorated the first year
Location: Houston Texas
Schedule: 9AM - 5PM
Some OT required depending on project with pre-approval - closing, etc.
Hybrid: 3 days in office, 2 remote after training period.
Qualifications
- Years of Experience
- At least 1 to 4 years of relevant experience
- Associate’s degree
- English
- Computer skills including Excel, Word, PowerPoint, and other Microsoft applications
- Communication skills to interact effectively with counterparts internally and externally
- Basic calculation skills
- Basic knowledge of rail operations
- Other Relevant Experience
- Basic knowledge of GBS / SAP
- Basic Knowledge of commodity chemical industry, distribution, and logistics of commodities
- Experience in rail logistics coordination
- Ability to execute input, file documents, and report the status timely and accurately
- Basic knowledge of financials for credit line control as well as evaluation
- Gaining or having attained full proficiency in a specific area of discipline
Other Relevant Experience
[Preferred]
- Basic knowledge of GBS / SAP.
- Basic Knowledge of commodity chemical industry, distribution, and logistics of commodities.
- Experience in rail logistics coordination.
- Ability to execute input, file documents, and report the status timely and accurately.
- Basic knowledge of financials for credit line control as well as evaluation
* This Job Description is not yet finalized and may include additional responsibilities.
