About Us:
Double Diamond Transport, Tanager Logistics, Buena Vista Solutions, and Llano Realty are four distinct companies operating in the transportation, logistics, tech solutions, and real estate sectors respectively. We are united by our commitment to delivering exceptional service to our customers. We are seeking someone who shares that commitment and has a dedication to the power of effective marketing to drive our success.
Job Description:
The ideal candidate will provide top-level assistance for the CEO. They should be well-organized and comfortable managing schedules, communications, and projects on the executive's behalf. Their duties include prioritizing emails and phone calls, organizing meetings and company events, coordinating travel arrangements, assisting with various project management activities, and providing general office support as necessary.
Key Responsibilities:
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
- Facilitate the growth of partnerships with external groups.
- Answer phone calls in a polite and professional manner
- Greet visitors, identify purpose of visit, and direct to appropriate parties
- Maintain executive's calendar, including scheduling appointments and prioritizing the most sensitive matters
- Organize meetings and events, including scheduling, sending reminders, and organizing catering when necessary
- Coordinate travel arrangements, write itineraries, and arrange for transportation
- Maintain inventory and office supplies. Anticipate office needs and place orders
- Provide clerical and general office support to other offices
- Assist with various project management activities including implementation, status reporting, and risks/issue management
- Perform other duties as assigned
Qualifications:
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Ability to work independently with little supervision
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Excellent written and verbal communication skills
- Exhibit discretion, confidentiality, flexibility, and willingness to work closely with our team
