Job Title: Legal Assistant/Receptionist
Type: Perm
Start Date: ASAP
Location: New York NY
Salary: $65,000 – $75,000 plus medical, 401k, and PTO
Keys to the role:
- Looking for someone who has experience with independently running an office
- Two (2) years of experience working in a legal environment
- NY, NJ, and Federal e-filing.
- Bachelor’s Degree
- Proficiency in MS Word and Outlook
- Experience with document management system
Purpose of Role:
We are looking for a versatile and organized individual to join our team as a Legal Assistant/Receptionist/Office Manager. The successful candidate will play a crucial role in supporting a team of four professionals, contributing to the efficient functioning of our NYC office.
Responsibilities:
- Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence. Ensure accurate and prompt filing of documents in NY, NJ, and Federal Courts.
- Assist in the preparation of legal documents, such as briefs, motions, and discovery requests. Coordinate document production and filings with both state and federal courts.
- Communicate with clients, opposing counsel, and other parties as directed. Maintain a professional and courteous demeanor in all interactions.
- Schedule and manage appointments, meetings, hearings, and court dates. Remind attorneys of upcoming deadlines and court appearances.
- Provide general administrative support, covering tasks like drafting correspondence, answering phones, and managing emails. Handle routine inquiries and direct calls to the appropriate parties.
- Oversee day-to-day office operations, including coordinating and ordering office supplies and equipment, and collaborate with headquarters to facilitate any necessary arrangements or orders.
- Manage calendars, appointments, and meetings for the attorneys.
- Coordinate travel arrangements and accommodations.
Qualifications:
- Minimum of 2 years of relevant experience in a legal environment.
- Bachelor’s degree from an accredited college or university with a focus on legal studies or a related field.
- Proven proficiency in MS Word and Outlook, with the ability to quickly adapt to and master other applications.
- Intermediate to advanced computer skills, including a comprehensive understanding of document management systems, with a preference for experience with NetDocuments.
- Demonstrated action-oriented approach with a keen sense of judgment in a fast-paced, high-growth legal setting.
- Outstanding organizational and communication skills, both written and verbal.
- Ability to work independently, managing multiple projects simultaneously, and consistently meeting deadlines.
- Exceptional attention to detail and strong proofreading skills to maintain the highest level of accuracy.
- Polished and professional demeanor with the ability to communicate clearly, calmly, and concisely.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Do you have at least two years of law office/legal environment experience?
- Do you have any NY, NJ, or Federal e-filing experience?
Education:
Ability to Commute:
Work Location: In person
