Our client, a leading pharmaceutical company in Conshohocken, PA, is seeking an Executive Assistant to join their team! The ideal candidate will have extensive experience handling complex administrative duties and managing various projects with a high level of attention to detail.
About You:
- Minimum of 3 years of experience in an administrative support role, preferably in a research, scientific, or technical environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Concur experience is highly-desired, but not required.
- Strong organizational skills with attention to detail and ability to manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively with cross-functional teams.
- Experience coordinating meetings, travel arrangements, and managing schedules.
- Ability to maintain confidentiality and handle sensitive information with discretion
About the Job:
- Provide high-level administrative support to R&D leadership and team members, including managing calendars, coordinating meetings, and handling correspondence.
- Organize and maintain department documentation, records, and files to ensure easy access and retrieval.
- Assist in the preparation of reports, presentations, and other materials as required by the R&D team.
- Process expense reports and maintain budgets for the department, ensuring compliance with company policies.
- Coordinate internal and external meetings, including preparing agendas, meeting materials, and taking minutes when necessary.
- Manage special projects for the department, ensuring timely completion and effective communication with stakeholders.
- Serve as a point of contact for internal and external communications, ensuring efficient information flow.
- Support the onboarding of new R&D staff and contractors by assisting with administrative tasks and coordination.
Our client is seeking a highly-organized and proactive individual to support their team. As mentioned, this is a permanent opportunity that will be paying up to $70,000/yr depending on experience. If you feel you are a fit for this opportunity, please provide a Microsoft Word copy of your resume today!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
