Personal Assistant/Family Assistant - Greenwich, CT $110-$130K + bonus
Monday-Friday, 10AM-6PM or 11AM-7PM, in-person
Work from home when the family are away.
A dynamic and welcoming family in Greenwich, CT is seeking an experienced and proactive Personal Assistant/Family Assistant. The household is lively with four children aged 16, 13, 11, and 8, and the role will involve providing key support to the wife/hands on mother to ensure the smooth running of family life. The mother, a grounded and kind stay-at-home parent, is now looking to transition back into philanthropic work. The father holds a high-profile position in finance, and has a reputation for being a wonderful employer—we successfully placed his Executive Assistant who takes care of all his administrative needs.
The older children are becoming more independent, and a nanny assists the younger children. The mother still enjoys managing the school runs and family meals herself. This is an exciting opportunity for someone who can make this role their own, working closely with the mother as her first true PA at home and assisting with her involvement in family philanthropy and various board positions.
Key Responsibilities
Family Assistance:
- Coordinate the children’s schedules, appointments, and extracurricular activities.
- Collaborate with the nanny and housekeeper to ensure smooth household operations.
- Take a genuine interest in the children's lives and development.
- Assist with meal planning and grocery shopping as needed.
- Drive or pick up the children from local activities.
- Manage and organize calendars for the entire family.
- Handle errands and light shopping as necessary.
Personal Assistance:
- Arrange travel, accommodations, and itineraries for family trips.
- Plan and coordinate family events and gatherings.
- Support the family’s philanthropic ventures, including event planning for the Family Foundation.
- Assist with fundraising initiatives.
Household Management:
- Oversee household maintenance and repairs, coordinating with service providers and contractors.
- Manage household inventories and supplies to ensure everything is running smoothly.
- Serve as the point of contact for managing agents at the family's homes in Montana and New York City.
Qualifications:
- Proven experience as a Personal Assistant, Family Assistant, or in a similar role, preferably within a household setting.
- Genuine interest in engaging with children in a meaningful and supportive way.
- Excellent organizational and multitasking skills with an ability to manage various family and household priorities.
- Strong communication skills and an ability to liaise effectively with the family and household staff.
- Tech-savvy with proficiency in social media and basic office software.
- Valid driver’s license required.
- Discreet and trustworthy, with the ability to handle confidential information with care.
- Flexible and adaptable to the evolving needs of a busy household.
How to Apply:
If you’re a highly organized, proactive individual with a passion for helping a family thrive, we’d love to hear from you! Please submit your resume through this post. We do our utmost to respond to everyone. Kindly note that we are unable to respond to unsolicited calls, emails, or messages.
Application Deadline:
We will review applications on a rolling basis until the position is filled.
We are an equal opportunity employer and encourage applications from all qualified candidates.
