The Facilities Coordinator/Manager manages the office Headquarters by maintaining vendor relationships for various office needs, arranges seasonal office events and celebrations, assists with onboarding/offboarding of employees, and ensures office safety and building compliance is at the forefront for employees. The Facilities Coordinator also maintains important interdepartmental relationships, such as with Human resources or IT, for projects that intersect with the office and employees as a whole.
This role will be titled Senior Facilities Coordinator but they are looking for more of a Manager level expertise. Position will be a lot of hands-on work but also strategic support to keep the building maintained properly.
Position will report to the Head of Facilities Operations for this publicly traded company!
Max pay is $45/hr
RESPONSIBILITIES
The following responsibilities are:
- Safety Champion: Lead floor warden for HQ office, manages office safety team, CPR and AED certified, and provides safety orientation to new hires. Also coordinates safety meetings with team and attends annual floor warden training held by building management.
- Manages accounts with various vendors for office needs. This includes but is not limited to, office supplies, mailings (FedEx, USPS, etc.), coffee/water/snacks, etc.
- Administrator for office badging system
- Manages internal work orders through System provided by Business Unites.
- Liaison between Company and other internal groups. Ensures OES employees and 3rd party vendors are in compliance with STG Groups building regulations.
- Subject Matter Expert for conference room AV equipment
- Space planner for offices and cubicles. Works with IT to ensure workstation equipment is ready for new employee on Day 1.
- Orders business cards for all OES employees nation-wide
- Sends frequent communications to NorCal offices regarding office updates, events, reminders, and major traffic updates.
- Manages office appearance. This includes office plant vendor, artwork, building, maintenance and janitorial service.
- Arranges seasonal in-office celebrations, i.e. Halloween, thanksgiving, Christmas, office socials, etc.
- Maintains inventory of and orders all office and kitchen supplies
- Manages and updates location list for entire organization via SharePoint
- Manages miscellaneous office/facilities related projects
Qualifications:
- 8+ years of Facilities Coordinator/Manager experience
- Ability to multi-task and manage various projects simultaneously
- Construction, electrical or hands-on maintenance experience is preferred!
- Ability to write clear, concise, and informative communications for entire NorCal region
- Ability to think quickly and make decisions independently and Outlook
- Ability to maintain composure in high pressure scenarios and take the lead in safety situations
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
- Occasionally move about inside the office to access file cabinets, office machinery, etc
- Frequently communicates with employees and customers
