Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager/Bookkeeper to join our team! This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment and an exciting opportunity to work with a growing, energetic and progressive staffing firm!
Responsibilities of the Office Manager/Bookkeeper:
- Responsible for processing payroll for temp employees on a weekly basis
- Responsible for performing various accounting functions; including A/R, A/P, payroll, invoicing, billing, and weekly financial reports
- Perform collections calls
- Manage various office services functions; troubleshooting technical equipment, ordering office supplies, setting up new employees on phones/email/etc.
- Assist with monthly, quarterly and annual marketing initiatives
- Navigate through various types of recruiting software to execute work orders, payroll, invoicing and billing
- Serve as the secondary receptionist for overflow and back up purposes to ensure our clients and candidates receive the best customer service possible
- Responsible for additional administrative tasks as needed
Requirements of the Office Manager/Bookkeeper:
- Must be detail-oriented, people-person who thrives in a fast-paced environment
- Bachelor’s degree preferred or equivalent experience
- Must have at least 1-2 years’ experience in office administration.
- Experience in payroll and billing preferred, time-billing is a plus
- Ideal candidate would have professional services experience
- Advanced knowledge of Word and Excel are required
- Excellent writing skills
- Strong customer service skills
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