Job Title: Administrative Assistant II
Location: Princeton, NJ 08540
Duration: 12+ months Contract
Primary Responsibilities
- Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.
- Coordinates and manages calendars for assigned leaders.
- Manages travel arrangements for assigned leaders, including domestic and international travel.
- Handles business/company and personnel details of a confidential and sensitive nature.
- Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's.
- Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
- Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
- Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
- Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
- Performs administration responsibilities and other assignments as directed.
Education/Experience/Skills
High school diploma; degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.
Key Skills:
- Experience working with senior-level leaders within and outside the company.
- Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
- Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
- Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources.
- Strong interpersonal skills, including tact, diplomacy, and judgment.
- Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
- Ability to work independently and/or as a team.
- Ability to collaborate information and ideas within and outside the department.
- Knowledge of pharmaceutical terminology helpful.
- Ability to travel as needed, on occasions.
