Position Overview:
This position will provide high-level, confidential support to multiple members of the senior leadership team (SLT), ensuring tasks are completed in an organized and timely manner. Additionally, the role will encompass office management responsibilities to maintain an efficient working environment.
Role and Responsibilities:
- Support two or more SLT members with the potential to expand as the company grows.
- Effectively manage and organize complex schedules, meetings, interviews, reminders, and appointments for the SLT, ensuring efficient use of time.
- Plan and coordinate travel arrangements, including flights, accommodations, and itineraries, for the SLT.
- Track, prepare, and submit expense reports for SLT.
- Assist in preparing, proofreading, and formatting documents to maintain consistency with brand standards.
- Arrange schedules for interview candidates with members of the SLT, including making travel arrangements for interview candidates.
- Order and restock office supplies, snacks, beverages, and other essentials, maintaining a well-organized and welcoming office environment.
- Oversee postage needs and manage shipments, including trips to the post office, UPS, FedEx, etc., as required.
- Provide parking validation slips for visitors and assist with their arrival and departure needs.
- Partner with the executive assistant on the needs of the SLT to support the overall office.
- Perform other tasks as assigned, demonstrating flexibility to proactively support the team.
- Ad-hoc projects for the team as needed.
- Other duties as assigned.
Qualifications and Education Requirements:
- High school diploma or equivalent required.
- Bachelor’s Degree preferred.
- Minimum five years of experience supporting senior leadership associates.
- Proven ability to manage overlapping responsibilities and projects.
- Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Strong verbal and written communication skills.
- Strong experience in Microsoft products including Outlook, Word, Excel, PowerPoint, One Note, etc.
