Company Overview:
The Tranzonic Companies is the hub for a strategic collection of manufacturing and sales companies that lead the way in multiple categories — from personal care and protection to textiles, from cleaning products to contamination control — to empower its distributor partners into the future. Their cohesive approach promotes operational efficiency and fuels innovation, while equipping its varied businesses to tackle the toughest challenges across industrial and manufacturing, healthcare and life sciences, food service, hospitality, transportation, and many other dynamic market segments. Tranzonic’s rapid growth, both organic and via acquisition, is powered by its team of driven, innovative problem-solvers and a culture of integrity and respect.
Position Summary:
The Office Assistant provides essential support to ensure the smooth and efficient functioning of the office. This role involves a variety of administrative tasks such as managing correspondence, scheduling meetings, organizing files, filling supplies, and handling day-to-day office operations. The Office Assistant serves as the first point of contact for visitors and external communications, while also assisting with internal projects, data entry, and document preparation. Strong organizational, multitasking, and communication skills are key to success in this position. The ideal candidate is proactive, detail-oriented, and capable of working independently in a fast-paced environment.
Essential Functions and Responsibilities:
- Oversee daily office operations to ensure efficiency, including managing office supplies, equipment maintenance, and facility upkeep.
- Negotiate contracts and maintain relationships with vendors for office supplies, equipment, and services.
- Monitor office-related expenses, create budgets, and ensure cost-effectiveness while adhering to the company’s financial policies.
- Organize and schedule meetings, appointments, and travel arrangements for staff members.
- Ensure the office complies with health, safety, and legal regulations, including maintaining records and filing necessary documents.
- Serve as the point of contact between the office and external stakeholders, including vendors, clients, and service providers.
- Oversee maintenance of office facilities, including managing office layouts, equipment, and resolving any office-related issues.
- Assist with special projects, including event planning, office relocations, and other initiatives as needed.
Requirements:
- High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.
- Experience: 1-3 years of administrative or office support experience preferred, with a proven ability to manage multiple tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software (e.g., Teams, SharePoint, D365) is a plus.
- Strong verbal and written communication skills, with the ability to interact professionally with colleagues, clients, and vendors.
- Excellent organizational and time-management abilities, with attention to detail and accuracy in managing tasks and documentation.
- Ability to prioritize and handle multiple projects and tasks efficiently, often under tight deadlines.
- Capable of proactively identifying and resolving office-related issues and assisting with administrative challenges.
- Team player with strong interpersonal skills, capable of working collaboratively and independently.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Flexible and adaptable to changing work priorities and office needs.
