Operations Manager

HP Ingredients • bradenton, fl, us • 2m ago

Operations Manager

HP Ingredients Corporation, is a manufacturer and supplier of safe, branded, patented, science-based, clinically proven nutraceutical herbal extracts. HP Ingredients’ mission is to maintain its reputation as a foremost pioneer in the global natural health industry delivering unique ingredients backed by rigorous scientific research. HP Ingredients is a fast-growing, innovative nutraceutical company that brings to market standardized patented botanical extracts and as well as privately funds clinical studies in collaboration with globally prestigious universities and research institutions located in Malaysia, Chile, Italy and the United States in support of these products.

Over 23 years in nutraceuticals company. HP Ingredients – also a certified Woman-Owned Company. Our facility is certified organic, kosher and halal.

We are seeking an Operations Manager specializing in the nutraceutical or natural ingredients industry. The Operations Manager will work from our offices in Bradenton and be the primary lead for running operations (procurement, production, warehouse and logistics) on a day-to-day basis. This is a full-time, onsite position.

Job Summary:

The Operations Manager has the overall delivery responsibility to the company for the execution schedule, sourcing, inventory management and client satisfaction of work performed by our contract manufacturer as well as managing in house blending, bottling and packaging ensuring uninterrupted supply chain.

They will be responsible for the procurement process including purchasing strategies, negotiation, and management of suppliers for $4-$6M. Candidate must be able to handle multiple projects at a time, working closely with each of the customers to mutually define needs/requirements in order to drive the procurement process across the organization while maintaining compliance with corporate policies.

The ideal candidate must be analytical, proactive problem solver, results driven, detailed oriented, organization skills and an out of the box thinker to ensure all components of purchasing are operating at maximum capacity. Oversees staff members to ensure each task or function is being completed timely. Responsible for managing inventory level, inventory forecasting and working collaboratively with suppliers (domestic & international) to ensure that all customers receive their goods and services in a timely manner. This role does not require travel, domestic or international, other than yearly visiting contract manufacturers in Florida.

Job Responsibilities and Duties:

Plan, direct and coordinate daily operations including supervising small team of subordinates in shipping, warehouse, logistics, production.
Successfully implement business management principles, organizational structure, workflow, and operating procedures with urgency
Evaluate and revise operations and procedures in response to organizational change and maintain efficient use of resources
Establish procurement, purchasing, logistics and production policies as needed to meet compliance standards
Manage resources, stock/inventory and monitor budgets
Maintain compliance with health and safety regulations to support a zero-incident culture
Communicate company performance with clients, shareholders and staff
Monitor and analyze performance metrics to identify areas for improvement
Attend meetings and negotiations with vendors, suppliers, and stakeholders
Coordinates weekly meeting with suppliers and co-packers for open POs/ projects
Achieve production objectives within approved budget, schedules, and quality specifications
Foster a high-performing work team culture
Develop and maintain a trained, quality-centered manufacturing team
Resolve outstanding order issues to meet on-time shipment commitments
Raw material sourcing – get price quote (and negotiate for best possible price) from all raw material vendors, qualify the vendors, get C of A, Spec Sheet, (Organic, kosher, and halal, if applicable), timely record pricing.
Purchasing of raw materials from start to finish: Timely issue PO to approved vendors only, review C of A to make sure correct ingredients are purchased
Managing Private Label Production Outsource and In house production from start to finish.
Responsible for MRO purchases. Ensure sufficient stock.
Reviews and ensure receiving paperwork is in order.
Work closely with Accounting department if pricing discrepancies.
Timely weekly update status in production notes. Timely communicate with Inside Sales and supervisor if there is any update within the week.
Establishes inventory analysis for monitoring inventory level, to ensure uninterrupted supply chain.
Verification of customer labels.
Establish a good and collaborative relationship with existing, new suppliers, contract manufacturers and custom broker.
Negotiate with suppliers/ contract manufacturers to secure advantageous terms
Negotiate advantageous contracts to secure supply and cost savings
Communicate timely internal and external customers/suppliers.
Deliver productivity cost savings year over year on key ingredients.
Develop and execute strategic projects to achieve a sustainable competitive advantage and ensure uninterrupted supply chain.
Support Organic Inspection Audit, Kosher Audit and Halal Audit, other audits as needed.

Required Qualifications:

Bachelor's degree in business, or related field, from an accredited institution
Professional experience of 8-10 years in an operations managerial role or related areas, including: handling international shipment (required), preferably in a nutraceutical, food manufacturing environment
Minimum 8 years experiences in Sourcing, Procurement, inventory management, some project experiences in similar industry, nutraceutical, food, ingredients, dietary supplement
Experience in ERP Manufacturing system (Oracle NetSuite, Microsoft Dynamics 365, or other ERP system).
Minimum 5 years managing employees or project teams
Minimum 8 years cross-functional experience with procurement, scheduling, production, logistics.
Strong computer skills, know how to use word, excel, and internet
Must have valid driver's license
Fluent in English (written and oral)
Authorized to work in US

Knowledge, Skills and Abilities (KSAs) and Competencies:

· Attention to detail is a MUST.

· Results driven.

· Ability to get pricing, documents from various vendors on a timely basis.

· Ability to negotiate pricing with various vendors.

· Sense of urgency and passion for customer satisfaction.

· Takes initiative and follows through with task completion.

· Maintains a positive work atmosphere and finds ways to build good relationships with customers, vendors, co-workers and management.

· Dependable and punctual.

· Solid reasoning ability: analytical and problem solving skills.

· Ability to apply common sense understanding to carry out detailed written and oral instructions.

· Ability to timely handle problems involving a few variables in standard situations

· Mathematical skills: ability to add, subtract, multiply and divide all units of measure.

· Good interpersonal skills, as well as written and verbal communication skills

· Proven ability to multi-task and complete tasks within scheduled times using effective time management techniques

· Ability to learn new concepts quickly and implement them into daily activities; receptive to change and continuous improvement.

· Strong computer skills and experience with Microsoft products, including Word, Excel and Outlook; ACT, and QuickBooks.

Physical Requirements: The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

A candidate will need to complete a drug test, criminal background check and reference check.

We are a growing company that is looking for someone who is passionate about their work and interested in creating a long term relationship with our company.

Our Exceptional Benefits Plan includes: