Position: Executive Assistant
Location: NY, NY (Midtown)
Hybrid Schedule: 4 days on-site (occasionally 5 if needed)
Hours: 8:30/9:00 AM - 5:00 PM
Compensation: $100-110k (dependent on experience)
Education: Bachelor’s degree required
Overview:
Our client is seeking an Executive Assistant with around 2 years of experience to provide polished support for multiple team members. This role requires a collaborative individual with a "no task too small" mentality who can thrive in a fast-paced environment.
What you’ll do:
- Provide comprehensive administrative support to Portfolio Managers (PMs) and the Manager Selection Development Team, including managing calendars, travel, expenses, and ad hoc tasks.
- Create custom reports and calendar updates for the investment team while tracking roadshows, conference meetings, earnings calls, and key industry events.
- Maintain records for brokers, sell-side analysts, and Investor Relations contacts, and coordinate corporate access, management calls, and analyst meetings.
- Handle ad hoc requests from the Broker Relations team, including resource management and broker subscriptions.
- Schedule and confirm conference meetings, review calendars to address scheduling conflicts and ensure timely preparation.
- Process accurate expense reports, manage travel logistics and visas, and ensure compliance with firm policies.
- Oversee document management, including financial models and presentations, while proactively addressing logistical needs and resolving action items.
Qualifications:
- Highly organized and resourceful with excellent attention to detail.
- Thrive in a fast-paced environment with the ability to adapt to shifting priorities.
- Polished and professional demeanor, with strong collaboration skills.
- At least 2 years of experience in an Executive Assistant role, supporting multiple team members.
- Proficient in Microsoft Outlook (Concur is a plus but not required).
- Bachelor’s degree required.
