Job Summary
This role acts as a key support resource to the firm attorneys by providing critical support functions including administrative, case load management, and scheduling. We are actively looking for a Paralegal with First Party Defense Litigation experience.
Duties and Responsibilities
Assist attorney(s) by opening new files, calendaring deadlines, ensuring deadlines are met, and inputting information into case management systems as required by clients
Scheduling depositions, hearings, mediations, and examinations under oath, as well as preparing any required documents for same and preparing hearing materials as needed to meet local rules and coordinating court reporters as needed
Drafting all pleading shells, to include Complaint responses, discovery responses, outgoing discovery, subpoenas, and motions, as well as orders and correspondence as needed
Responsible for filing all pleadings with the court using the E-filing Portal as well as county specific software as required
Monitoring and obtaining discovery responses and non-party documents
Maintain attorney’s calendar, to include coordinating phone calls, hearings, depositions, reinspections, deadlines (to include trial deadlines if applicable), etc.
Responsible for learning various client software systems and ensuring documents are uploaded or downloaded as required
Assist with gathering and organizing file documents, policies, and documents received from outside sources
Send and respond to correspondence/email from opposing counsel, vendors, clients, the Court, etc.
Process vendor invoices according to client requirements
Answer general phone calls for the firm and communicate professionally with opposing counsel, clients, and vendors
Other tasks and projects as may be assigned
Qualifications
High level of self-motivation
Bachelor’s Degree preferred
Minimum of five years of experience as a legal assistant/paralegal in the first party defense litigation arena
Familiarity with e-filing systems, the Florida Rules of Civil Procedure, and general litigation procedures
Knowledge of day-to-day operations of a legal office
Computer literacy
Proficiency in English language
Excellent secretarial and organizational skills
