Our client, an Investment firm is seeking a Receptionist to join their TAMPA office in a temp assignment.
*Must be available to work October 23 - October 29th
Responsibilities:
The receptionist will be responsible for administrative support with respect to guests and internal clients. The receptionist team manages visitor registration and meeting logistics as well as serving as the first point of contact for all general inquiries. The role is highly customer service oriented and no day is the same.
- Reception Services handles daily visitor registration responsibilities through a guest registration system.
- The receptionist is responsible for greeting and welcoming guests as they arrive to the office, checking them in through the guest registration system and directing guests to the appropriate person, floor, or office.
- Receptionists answer incoming calls in a professional and timely manner and screen and forward calls accordingly.
- Provide basic and accurate information in person and via phone.
- Receptionists serve as floor administrators for the conference room booking system to assist with meeting logistics and help troubleshoot any system trouble.
- Review all meetings and associated requested services (catering and beverage requests, AV requests, extra chairs, etc) and confirm with all floor assistants that meetings are taking place, the correct number of attendees and that all requested services are accurate.
- Provide additional administrative support to the department and business groups as needed.
- Ensure all Reception areas maintain a neat and orderly appearance.
Requirements
- Exceptional customer service orientation, skills and approach and ability to anticipate service requests
- Excellent interpersonal skills and ability to connect easily with others and handle difficult interactions
- Highest level of professionalism, discretion, and integrity
- Have sound judgment in order to resolve problems and make decisions
- Excellent, clear written and verbal communication skills
- Motivated, responsible, committed self-starter with a strong work ethic
- Have a collaborative, positive, team-oriented attitude
- Excellent organizational and multi-tasking skills with the ability to prioritize tasks
- Ability to be resourceful and proactive when issues arise
- Flexible and Adaptable
- Proficiency in Microsoft Office Suite required
Please submit your resume for immediate consideration.
