Duration: 14 months contract
Job Description:
In this vital role, the Senior Project Management Coordinator will be responsible for administering and coordinating key activities within the Facilities and Engineering (F&E) teams’ business processes and reporting systems. This position supports training programs, continuous improvement projects, and provides guidance to team members. The coordinator will represent the F&E team in global network meetings and ensure effective collaboration across the operations organization.
Responsibilities:
· Manage document workflows related to SOP and JHA creation and revisions using the CDOCS system.
· Maintain a robust scheduling system to ensure training compliance and associated assessments are met.
· Administer and manage monthly KPIs using systems such as Smartsheet, Tableau, and Maximo.
· Facilitate monthly business performance meetings with site leadership to report on performance and corrective actions.
· Manage finances and ensure vendor purchase orders are reconciled, working with management to maintain budget adherence.
· Oversee the F&E Work Center Team dashboard, implementing improvements through feedback and workshops.
· Produce and distribute regular and custom reports to support management and leadership teams.
· Assist the F&E team during audits, coordinating IRFs and reviewing records for timely responses.
· Lead deviation development by facilitating assessment meetings, RCA/CAPA schedules, and incident critiques.
· Facilitate meetings, generate minutes, document action items, and schedule follow-up meetings as needed.
· Collaborate with management to develop and maintain a robust training program in the LMS, updating TAPs as necessary.
· Participate in the presentation of completed projects, best practices, and continuous improvement initiatives.
· Provide recommendations for solutions to issues and assist in problem-solving efforts.
· Offer technical writing support for cross-functional groups within the F&E organization.
· Support the management team in developing and facilitating quarterly safety workshops.
· Develop and distribute the organization’s monthly newsletter in collaboration with team leaders.
· Create presentation materials and spreadsheets as necessary.
Experience:
· Strong document management skills within the CDOCS system.
· Experience in training programs; LMS experience is a plus.
· Procurement experience, preferably with My Buy.
· Strong reporting skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
· Ability to work effectively in a fast-paced, deadline-driven environment.
Skills:
· CDOCS
· Smartsheet
· Tableau
· Maximo
· Learning Management System (LMS)
· Microsoft Office (Word, Excel, PowerPoint, Outlook)
· My Buy
Education:
· Bachelor’s degree or Relevant experience
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Zainab
Email: zainab@ustechsolutionsinc.com
Internal Id: 24-24088
