Responsibilities:
- Office Management: Oversee day-to-day office functions, including ordering supplies, scanning documents, shipping packages, and submitting maintenance requests.
- Meeting Facilitation: Assist in scheduling meetings, sending calendar invites, and coordinating logistics.
- Travel Arrangements: Book flights, lodging, and transportation for internal and external parties.
- Calendar Management: Manage executive calendars, including scheduling meetings, conference calls, and appointments across time zones.
- Communication and Correspondence: Serve as a point of contact between executives, employees, and external parties. Oversee inboxes and voicemail, forwarding communications as needed. Coordinate requests and deliverables.
- Event Planning: Organize team events and office celebrations, handling logistics such as reservations, catering, and calendar invites.
- Human Resources Support: Assist with posting job openings, filtering applications, arranging interviews, and onboarding new hires. Administer training programs.
- Financial Support: Assist with financial activities, including receipt tracking, expense reimbursements, and invoice processing.
- Data Management: Update and document communication and meeting activity within the Client Relationship Management (CRM) tool.
- Personal Assistance: Provide personal support to executives as needed, including scheduling appointments, making reservations, and running errands.
- Other duties as assigned.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
