About the job
A leading and rapidly growing national litigation law firm is seeking an enthusiastic litigation secretary to join their team. They are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in this fast-paced environment. The following set of success factors describe the characteristics of those who are successful in this Firm:
• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)
Essential Duties and Responsibilities:
- Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
- Prepare and collect conflict of interest checks, open new files and maintain client files
- Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
- Make client and client-related appointments for attorneys as necessary
- Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
- Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
- Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
- Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members
Qualifications and Experience:
- Minimum two years litigation secretarial experience
- Experience maintaining paperless files. iManage experience a plus
- Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
- Must successfully pass a background and drug screen
