Job Description: Under general supervision and according to established policies and procedures, the Real Estate Legal Assistant performs a variety of secretarial duties to assist attorneys to whom assigned. In this position, you will maintain positive contact with clients and observe confidentiality of client matters. You will also organize and maintain client files and other documents, as well as keep accurate time records.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Opens new case files, conducts conflict of interest checks; maintains all files, including periodic reviews and archiving older files.
- Establishes and maintains calendar and deadline reminder systems and meeting schedules; utilizes master calendar system, where applicable, assists attorney in organizing and managing multiple daily tasks.
- Ensures that attorney time sheets and billable time entries are recorded in a timely manner; completes and proofs attorney billing, e-billing, and proformas invoices.
- Processes incoming mail, including reviewing, sorting, scanning, dating, and otherwise organizing and routing it to appropriate parties; Manages outgoing mail ensuring it will be received on time, routing to specified or expedited delivery service as required and confirms delivery.
- Maintains positive contact with clients, attorneys, and staff and observes confidentiality of attorney-client matters.
- Completes administrative phone and email screening and messaging; where appropriate greets visitors.
- Organize document management program, and assist attorney in preparing weekly reports for clients.
- Projects high degree of professionalism and interpersonal skills.
- Works closely with administrative support staff; performs additional responsibilities as assigned; works collaboratively with other staff, paralegals, and attorneys.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- A minimum of three years of Legal Assistant experience is required.
- Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
- Excellent attention to detail to ensure high quality work product and ability to execute tasks through to completion.
- Strong problem solving skills.
- Excellent interpersonal skills and ability to communicate by phone and email, and provide information and "customer service" with ordinary courtesy and tact.
- Ability to multi-task and prioritize competing demands under pressure.
- Ability to work in a fast-paced environment with unpredictable deadlines.
- Ability to learn quickly and adapt to changing computer applications.
- Demonstrated ability to be a team player.
- Strong technical skills and proficiency with Microsoft Office.
- Excellent organizational skills.
- Excellent written and oral communication skills.
- Knowledge of law office policies and procedures and ability to work under minimal supervision.
- Proficiency with office equipment, including printers, copiers, faxes, transcription machines.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
