Position Overview
As Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.
The position will be located on-site in Waltham, MA.
Key Responsibilities
- Provide comprehensive day-to-day management of schedules including heavy and complex calendar management, international travel arrangements, and executive meeting prep.
- Prepares complex business presentation documents and spreadsheets.
- Assists with special projects, performing research and maintaining records.
- Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for the manager’s approval.
- Initiates routine and non-routine correspondence, memoranda, and reports.
- Answers and screens the phone, providing information for both routine and complex inquiries.
- Anticipates and prepares material needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
- Prepares and distributes minutes to meetings.
- Establishes and maintains a variety of files and records including expense processing
- Reads publications, regulations, and directives and takes action or refers to those that are important to the manager and to the staff.
Qualifications
- 10+ years of experience supporting C-level executives.
- Chief of Staff experience is a plus
- Proficiency with various software programs including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
- Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
- Ability to independently perform administrative duties with speed and accuracy.
- Exceptional knowledge of business correspondence composition.
- Accurate and efficient typing skills.
- Possess exceptional interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and external clients.
- Possess excellent organizational skills including attention to detail and follow through.
- Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.
Education & Professional Certifications:
- Bachelor’s degree in a related field from a four-year college or university; or
- Equivalent combination of education and experience.
