Sterling Search Partners is helping a Birmingham client with their search for a Document Specialist. In this role you will perform a variety of tasks including opening documents, mail and document sorting, data entry, scanning and uploading, and preparing and shipping of documents.
Job Description:
● Sorts incoming records by identifying, indexing and filing documents under their respective case ● Reviews scanned records, identifying essential deadlines and information
● Assigns file names and organizes records in the Document Management System according to classification standards
● Electronically saves scanned records, filing documents under their respective case
● Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files
● Provide direction and coordination of file room
● Post outgoing mail throughout the day
● Gather and send interoffice mail
● Routinely processes closed files for storage maintained in the assigned filling area; contacts offsite storage facility for requested records maintained offsite
● Assists in all other office duties as assigned.
Job Requirements:
● The ideal candidate should be motivated with the goal of becoming a long term asset within the organization
● Exceptional organization skills
● Positive attitude
● Excellent writing and communication skills
● Ability to multitask and prioritize workload
● Team work-oriented
● Ability to work in a fast-paced and challenging environment
● Proficient in Microsoft Office programs
