We are seeking a detail-oriented and organized Trust & Estate Planning Legal Assistant to join a large national firm. The ideal candidate will provide critical support to our attorneys by managing documents, interacting with clients, and handling administrative tasks related to estate planning matters. This is an exciting opportunity for someone passionate about law and eager to contribute to a collaborative team environment.
Key Responsibilities:
- Assist attorneys with the preparation and filing of estate planning documents, including wills, trusts, powers of attorney, and advance healthcare directives.
- Maintain and organize case files, ensuring that all documents are up to date and filed correctly.
- Communicate with clients to gather information, schedule appointments, and provide updates on case status.
- Manage attorney calendars and coordinate meetings, hearings, and deadlines.
- Draft, proofread, and edit legal correspondence and other documentation.
- Conduct basic legal research and manage document templates for efficient use.
- Handle the signing, notarization, and witnessing of estate planning documents as needed.
- Coordinate with financial institutions and other third parties involved in the estate planning process.
- Ensure compliance with confidentiality requirements and maintain a high level of professionalism.
Qualifications:
- Experience: 4+ years of experience in a legal environment, preferably in estate planning, probate, or trusts.
- Familiarity with estate planning terminology, procedures, and document management.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and deadlines efficiently in a fast-paced environment.
- Professional demeanor and commitment to client service.
- Notary Public certification is a plus (or willingness to obtain).
