This is a long term temporary, possible temp to hire position.
Please DO NOT apply if you are unable to commute to the job location.
Responsibilities
- Coordinate administrative and strategic support functions for the Nursing Home Department.
- Generate and coordinate information with various departments, union, management, participants and the general public who have an interest in the services.
- Provide administrative support to the Director, Assistant Directors and Managers; oversee administrative and strategic support services, maintain timekeeping procedures and records, spending for office supplies, coordinating budget information and program outcomes, processing invoices as necessary and record data for budget purposes.
- Research, compose, prepare, and ensure timely response and distribution of various written communications, as well as certain inter-departmental materials, such as new staff orientation, staff development programs, and other areas of work that improve the quality of services; assist with preparation of Trustees’ Materials.
- Serve as a liaison to staff, management, human resource external agencies and the public; problem solve as appropriate to knowledge base and level of issue.
- Maintain calendars, prioritize and arrange meetings, appointments, travel and accommodations.
- Assist in preparing statistical reports and metrics in Microsoft Excel; perform confidential and thorough research and data collection, assist with preparation of budgets and finance reports.
- Respond to a high volume of inquiries via phone, email and in-person; provide information requiring comprehensive knowledge of department policies, procedures and operations.
- Perform additional duties and projects as assigned by management
Qualifications
- High School Diploma or GED required, Bachelor’s Degree preferred;
- Minimum two (2) years experience as an Administrative Assistant providing support to Senior Level Management and Executives in a general office environment required.
- Proficient in Microsoft Excel, PowerPoint, Word, and Outlook.
- Professional demeanor with reliability and pleasant personality with excellent customer service, flexibility and public relations skills; effective in using oral, written, and electronic communications and in keeping others informed
- Ability to work effectively with various stakeholders in solving their needs and answering requests; ensure issues receive prompt responses
- Excellent verbal and written communication skills; an understanding of the importance of preserving data and creating reports
- Knowledge of routine office procedures and practices; excellent typing skills and strong organizational skills
- Strong self-motivation with ability to prioritize and meet deadlines; strong project management skills
- Ability to work well under pressure and manage multiple competing priorities in a confidential environment
- Flexible and available to work evenings and weekends as needed
- Able to travel to locations in the New York City and Westchester NY area as needed
