POSITION: Executive/Personal Assistant
LOCATION: West Palm Beach, FL (in office 5 days per week)
HOURS: 9:00AM - 6:00PM with flexibility and availability outside of work hours
COMPENSATION: $160-200K DOE
BACHELOR’S DEGREE: Required
Our client is looking to hire an experienced and dedicated Executive/Personal Assistant to manage the personal and business affairs of a high-profile individual and family. This person will support daily operations, manage schedules, coordinate meetings, and ad-hoc projects. This role is in person Monday-Friday with flexibility outside of work hours as well.
Responsibilities of the Executive/Personal Assistant:
-Serve as the primary point of contact between the individual and internal/external stakeholders.
-Provide high-level administrative support, including managing calendars, scheduling appointments, and organizing meetings.
-Coordinate and prepare materials for meetings, presentations, and reports.
-Handle confidential and sensitive information.
-Screen and manage phone calls, emails, and other correspondence.
-Draft, proofread, and edit documents, emails, and communications.
-Manage office supplies, equipment, and facilities.
-Coordinate travel arrangements, including flights, accommodations, and itineraries.
-Assist in planning and coordinating events, private dinners, receptions and business functions.
-Help manage logistics, invitations, and on-site support for events.
-Build and maintain strong relationships with key stakeholders, including clients, partners, and vendors.
-Handle inquiries and requests from family members and other VIPs with professionalism and efficiency.
-Conduct research on specific topics or gathering information.
-Research local services or businesses (e.g., finding a new dentist or gym).
-Coordinate with pharmacies for refills and new prescriptions.
Requirements of the Executive/Personal Assistant:
-Bachelor’s degree or equivalent experience.
-Minimum of 7-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment.
-Must have a high level of professionalism and integrity.
-Ability to work independently and take initiative.
-Strong problem-solving skills and attention to detail.
-Flexibility to work outside standard business hours as required.
-Verification of identity, education, prior employment, and references may be required.
