Job Title: Administrative Assistant 3
Location: On-site – Birmingham, AL
Contract Duration: October 2024 – June 2025
Job Summary:
We are seeking an experienced Administrative Assistant 3 to support our high-profile Fortune 150 client. This person will provide expert-level administrative support and leadership to our team. This role requires a highly organized and proactive individual with extensive experience in administrative functions. The successful candidate will ensure seamless operations and enhance organizational efficiency.
Key Responsibilities:
- Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
- Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
- Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
- Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
- Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
- Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
- Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
- Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
- Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Qualifications:
- 8+ years of experience in administrative support roles.
- Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
