Job Title: Office Manager – Part Time
Location: Chicago, IL - West Loop
Hours: 9:30 AM to 4:00 PM – Monday – Thursday (~20-25 hour work week)
Industry: Creative/Design
Pay: $22 - 24/hour
About Our Client:
Our client is a boutique creative design firm that values innovation and collaborative work in an open and inclusive environment. Known for its unique and timeless designs, the company has an impressive portfolio of acclaimed projects in hospitality and restaurant design, offering a vibrant and dynamic work culture.
Job Description:
As the Office Manager, you’ll play an essential role in supporting daily operations and fostering a welcoming environment. You’ll be responsible for managing office supplies, planning company events, assisting with meetings, and providing support to the firm’s principal. This role is onsite Monday-Thursday, with a flexible schedule and no Fridays in-office.
Key Responsibilities:
- Answer and screen calls; greet and assist visitors
- Organize and maintain the office calendar and schedule meetings
- Set up conference rooms, including catering and materials
- Handle incoming mail and deliveries; maintain office supply inventory
- Provide administrative support to the principal, including meeting prep and travel arrangements
- Manage travel logistics and itineraries for the principal and design team
- Assist with onboarding new employees
- Support financial operations by making credit card entries in QuickBooks Online
Qualifications:
- Minimum 2-3 years of office management experience
- Proficiency in Microsoft Office and Google Suite; QuickBooks Online experience preferred
- Strong communication skills and a proactive, solutions-oriented mindset
- Valid driver’s license; comfortable handling errands and driving as needed
- Exceptional organizational skills and attention to detail
Additional Details:
- Location: Onsite at our client's Chicago office (easily accessible by bus with on-street parking available)
- Contract to hire opportunity
Perks:
- Monthly team dinners, quarterly company outings, and an annual company retreat
- Healthcare, dental, vision, and life insurance benefits
- 401(k) with employer matching
- Generous paid time off, including wellness days and summer hours
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
