Tonies is seeking a highly skilled and tactical Executive Assistant to support our Chief Experience Officer (CXO). This role requires a proactive and organized individual who can handle a fast-paced environment and manage numerous, simultaneous tasks with precision and competence. The role is initially remote and will transition at some future time to hybrid.
Key Responsibilities:
- Manage and maintain the executive's complex calendar, scheduling meetings, appointments, and travel arrangements.
- Coordinate and plan domestic and international travel, ensuring seamless logistics for a globally traveling executive.
- Handle confidential and sensitive information with discretion.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports and presentations for consideration and presentation by the executive.
- Liaise with internal and external stakeholders, acting as a gatekeeper and point of contact.
- Organize and coordinate executive team meetings, including preparing agendas and minutes.
- Oversee special projects and initiatives as directed by the CXO.
- Assist in the preparation of financial statements, invoices, reports, memos, letters, and other documents.
Qualifications:
- Proven experience as an Executive Assistant or similar role, preferably supporting C-level or senior consulting firm executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills, with intercultural sensitivity.
- Ability to work independently and prioritize tasks effectively.
- Proficient in Microsoft Office Suite and other relevant software.
- Track record of learning new tools to adapt to new environments and job requirements
- Experience in handling a globally traveling executive is highly desirable.
- Ability to maintain a high level of confidentiality.
- Must be local to Boston area.
How to apply
If this job is interesting to you, in addition to applying through LinkedIn, please email usajobs@tonies.com with your resume and a short description on these two prompts:
- Thinking about the attitudinal mindsets set forth below, why are you the right person for a growth company like tonies right now(250 words or fewer).
- Describe a time when you had to manage the complex calendar and travel arrangements for a globally traveling executive. How did you verify that all logistics were handled seamlessly, what tools or strategies did you use to stay organized, and how did you provide for alternatives, when things change as they generally do?
Only successful candidates will be contacted.
Join the tonies® Team!
We’re tonies®, makers of the Toniebox, an award-winning, screen-free audio system designed for little listeners ages three and up. We believe childhood should be a time filled with curiosity, wonder, and imagination – not spent staring at screens. Through audio stories and songs, the Toniebox offers a safe and playful way for children to experience the magic of narrative long before they can read the words on a page. With millions of Tonieboxes sold worldwide, we’re redefining story time and offering families a better option when it comes to the entertainment they offer their kids. Our story is just getting started. Our team is growing fast with triple-digit growth rates, and we are looking for exceptional talent to join our amazing remote team in the US.
Mindset
And most importantly, this potential team member will have the mindset to:
- Leave a thumbprint (ownership mentality, not ego-driven but results driven)
- Speak the truth (have the hard convos)
- Give Energy (positive attitude, solution-oriented)
- Collaborative-Spirit (contribute everywhere, not just in their department/silo, want each other to succeed)
- Scrappy Mentality (can adapt to the tools and situation and find solutions, while working towards consistency won't shut down when things change, able to pivot with good info)
