A Project Administrator provides administrative support to the Operations department by conducting research, assist with training new hires, conducting operational policies and procedures, assist in preparing reports, handling information requests, and maintaining project management software Procore and Sage. In addition, the Project Administrator provides support for the duties of all project engineers and assistant project managers.
Responsibilities
- Assist in preconstruction activities, per company procedure, including setting up the project and confidential project in PlanGrid to include all plans, specifications, addenda and other project documents from the estimating department, adding appropriate team members to each project, attending all turn-over conferences and prepare minutes, submitting and recording all required notifications (if applicable), and maintaining an up to date subcontractor/supplier list for each project.
- Support all project managers, project engineers and assistant project managers in general operational policies and procedures, change order and job cost procedures in Sage, invoicing assistance with Timberscan and submittal, RFI and field reporting and documentation in Procore.
- Assist Executive Operations Administrator and Project Managers in submittal register setup and submittal process
- Oversee maintenance of all project files in Procore
- Provide weekly reports in Sage and Procore
- Assist Executive Operations Administrator in developing and managing the LEED documentation process for any LEED certified projects.
- Assist Executive Operations in the timely and accurate closeout of each project and archive project documents accordingly.
Qualifications
- Associate Degree and/or equivalent combination of education and experience
- One (1) year of related experience and/or training.
- Knowledge of the principles and processes for providing customer service, such as evaluating customer satisfaction.
- Knowledge of administrative and clerical procedures and systems, such as word processing and transcription, and managing files and records
- Ability to read, comprehend and write simple instructions, short correspondence and memos to communicate effectively with coworkers.
- Ability to effectively present information verbally in one-on-one and small group situations with coworkers.
