Position: Advanced Administrative Assistant for Ecommerce Jewelry Brand
Location: North Park, San Diego, CA
Maya Jewelry is an innovative global brand in the high-end piercing and tattoo industry. We specialize in premium, handcrafted jewelry, catering to both wholesale and retail customers via our Shopify platform. We're seeking a proactive, detail-oriented administrative professional to join our tight-knit, creative team. If you enjoy a collaborative work environment and are looking for a role with room for growth, we’d love to hear from you!
Our studio, located in vibrant North Park, offers a laid-back yet dynamic work setting. This role is ideal for someone who is highly organized, self-motivated, and passionate about contributing to a growing business.
Description:
Maya Jewelry is seeking an experienced administrative specialist with strong organizational skills, advanced Excel expertise, and a proven ability to manage processes effectively. As a woman-owned and operated company, we value positivity and are looking for someone with a driven, energetic attitude to join our team.
Responsibilities:
- Facilitate high-level administrative support: Optimize operational efficiency and enhance the effectiveness of daily business activities.
- Support executive team: Assist the CEO and Operations Manager with daily tasks and projects, ensuring deadlines are met and communication is clear.
- Project coordination: Oversee and manage project timelines, keep project management software (Trello) updated, ensure all project documentation is organized and accessible, and that deadlines are met.
- Schedule management: Organize and maintain professional calendars, schedule meetings, and arrange follow-ups.
- Financial support: Assist with budget data entry and other light financial projects to support Ops role.
- Research & reporting: Conduct research and compile data to support decision-making, including sourcing materials and services.
- Liaison role: Facilitate communication across the company, both domestically and internationally, acting as the point of contact for vendors and partners.
- Vendor & manufacturing management: Help manage vendor relationships, track deadlines, and organize sourcing and manufacturing projects using Google Drive and Trello.
Required Skills & Experience:
- Minimum 3 years of administrative experience or a relevant bachelor’s degree with experience.
- Advanced Excel skills (e.g., VLOOKUP, SUMIFS) and experience managing large datasets.
- Proficient in using Google Suite, Shopify, and project management software.
- Strong organizational and time-management skills, with the ability to multitask and handle complex projects.
- Self-starter with an independent work ethic and strong problem-solving abilities.
- Clear, concise verbal and written communication skills.
- Assertiveness and advocacy in a professional setting, with a focus on problem-solving.
Bonus Skills:
- Experience with Shopify or other ecommerce platforms.
- Experience working in a small business or startup environment.
- Familiarity with inventory-based businesses.
Salary: $55K - $65K or BOE + Benefits
- Perks: Health Insurance + 401K Retirement Plan
