Position: Office Services & Facilities Supervisor(Global Law Firm)
Location: New York, NY
Company: Global Law Firm
Comp Package: Base salary up to $150K, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Responsibilities for Office Services & Facilities Supervisor:
- Oversee the maintenance and management of the firm’s office space including planning, coordinating, and executing all building operations, maintenance activities, facility improvement projects, and office services
- Coordinate maintenance schedules, procedures, and protocols to ensure optimal functioning of all facilities
- Coordinate repairs, renovations, and equipment installations as needed, ensuring minimal disruption to daily operations
- Oversee office services, including mailroom operations, office supplies procurement, janitorial services, and other administrative functions
- Manage relationships with vendors and service providers to ensure timely and cost-effective delivery of office services
- Collaborate with Office Administrator on office buildouts, relocations, expansions, and consolidation of work areas, ensuring efficient use of space and resources in coordination with the Builders/Architects and sub-contractors of trades such as Mechanical, Electrical, Plumbing, Telecom, AV, Network, Security, HVAC, etc.
- Supervise and mentor facilities staff, reception, contractors, and vendors, ensuring high-quality work and adherence to safety protocols
- Coordinate across departments including IT, Administrative Support, to develop and maintain best reception and facilities best practices
Qualifications for Office Services & Facilities Supervisor:
- 5+ years in facilities management within a law firm, corporate law department or financial services industry required
- Bachelor’s Degree strongly preferred
- Excellent leadership, communication, and interpersonal skills are a must
- Provide exemplary client service to internal and external clients by collaborating with various departments, firm executive personnel, vendors and contractors
- Must be flexible and able to work under tight deadlines in a fast-paced and dynamic environment
- Demonstrate a working proficiency in Microsoft Office applications – Word, Excel, PowerPoint, and Outlook
- Ability to demonstrate a working knowledge with applications such as Maptician, EMS, etc. is a plus
