Job Posting: Executive Assistant
Location: Cinnaminson, NJ 08077
Employment Type: Full-time
Salary Range: $60k
Titan International is a 30+ year old metals manufacturing and distribution company. Titan specializes in high-tech, specialty metals used by cutting edge companies like NASA, SpaceX as well as infrastructure supporting companies like foundries and metal platers.
We are seeking a detail-oriented, proactive and experienced Executive Assistant. The position of Executive Assistant is new at Titan. The objective of this position is to reduce the CEO’s (and his Wife) operational burden, generating more free time.
The ideal candidate is experienced and knows how to be effective in this role. We will help you adapt to our niche however you must be productive with minimal instruction. Candidates will interact with all departments of Titan.
Key Responsibilities:
- Calendar Management: Organize and manage the executive’s daily schedule, including meetings, travel arrangements, and appointments.
- Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items for meetings.
- Travel Arrangements: Coordinate and manage all aspects of travel, including flight bookings, hotel accommodations, and itineraries.
- Document Management: Prepare reports, presentations, and documents as needed; maintain organized filing systems.
- Project Support: Assist with special projects, research, and event planning as directed.
- Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.
Qualifications:
- Experience: Minimum 5 years of experience in a similar role, preferably supporting senior leadership or C-suite executives.
- Skills:
- Excellent time management and organizational skills.
- Strong written and verbal communication.
- Strong technological capabilities. (Ex. Salesforce, Word, Excel, Sage50…)
- Ability to work independently.
- Self motivated and diligent work ethic.
- Strong interpersonal skills; team oriented.
- Enthusiastic attitude.
- Attributes:
- Ability to thrive in a fast-paced environment.
- Adapts quickly to change.
- Trustworthy.
- High level of professionalism.
- Open to travel (our manufacturing facility is in Pottstown, Pa. We travel to that location 1-2 times per week).
