Great opportunity for an experienced receptionist to step into a great opportunity. This opportunity is temp to hire, and looking to hire someone immediately.
Job Summary
The Corporate Receptionist is the first point of contact for visitors and clients, ensuring they receive a warm welcome and efficient, professional service. This role is pivotal in representing the Corporation’s high level of standards and supporting various administrative tasks. The ideal candidate will have excellent communication skills, a customer service-oriented mindset, and the ability to multitask in a fast-paced environment.
Essential Functions
- Manage the front desk, including answering and directing phone calls, handling inquiries, and managing visitor logs.
- Greet and welcome visitors and clients, ensuring a positive and professional first impression.
- Coordinate and schedule appointments, meetings and conference room bookings.
- Monitor and respond to email requests.
- Traditional administrative support: copying, filing, mailing, scanning, organizing and ordering supplies.
- Assists the Human Resources department with employee/personnel projects to include mailings, monthly reports & various HR tasks.
- Assist in file audits for compliance and form tracking systems to maintain compliance.
- Maintain a clean and organized reception area.
- Provide assistance with administrative duties and special projects, as needed.
Knowledge Of
- Experience working in a corporate environment.
- Experience using multi-line phone system.
Qualifications
- Demonstrated ability to work effectively in a time sensitive, multi-tasking environment, with a focus on detail.
- Proven experience as a receptionist or in a similar role.
- Willing to help others, action oriented and self-motivated.
- Excellent interpersonal skills, able to work effectively in changing environments with a full range of personalities and work styles.
- Knowledge of general office practices, systems, policies and procedures and the ability to appropriately apply the information in specific situations.
- Intermediate to advanced skills on all Microsoft Office Software – Outlook, Word, Excel.
- Excellent communication skills, both written and verbal.
- Ability to maintain strict confidentiality in all aspects of the job.
- Must be able to speak, read/comprehend and write in English.
