Immediate need for a talented Specialist 3 - Administration. This is a 12+ Months Contract opportunity with long-term potential and is located in Raritan, NJ (Remote). Please review the job description below and contact me ASAP if you are interested.
Job ID:24-45405
Pay Range: $30 - $37/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
- Proactive calendar coordination, including scheduling and arranging meetings with internal and external partners to ensure leaders time is accurately prioritized.
- Provide support group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support. large group, cross functional launch meeting coordination
- Domestic and international travel arrangements; The leader travels about 40% of the year, must be able to handle complex calendar and international travel responsibilities for the leader.
- Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports.
- Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, WebEx (BT meetings), Zoom, Teams, Global Connect, Workday, Our Source, e-marketplace
- Coordinate and administer Global Services Service Excellence and Experience. engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
- Achieve results in the absence of day-to-day mentorship with ability to positively advocate for oneself when guidance, is needed.
- Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems.
- The Senior Assistant may provide back up support to other Administrative Assistants.
Key Requirements and Technology Experience:
- Skills-("Admin Assistant" OR "Executive Assistant" OR "Administrative Assistant") AND (GMP OR CGMP OR FDA OR "MEDICAL DEVICES" OR "MEDICAL DEVICE" OR PHARMA OR PHARMACEUTICAL OR "PHARMACEUTICAL COMPANY" OR "PHARMACEUTICAL INDUSTRY" OR PHARMACEUTICALS OR LIFESCIENCE OR "LIFE SCIENCE") AND (Concur OR Ariba).
- A minimum of a high school diploma is required, preferably a Bachelor's degree
- A minimum of 6-10 years of experience in an administrative capacity supporting senior management is required.
- Excellent communication skills are required.
- Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
- Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
- The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
- Demonstrated project management experience.
- Large event planning experience required.
- Strong organizational skills and attention to detail is required.
- Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
- Expertise in Microsoft PowerPoint is preferred.
- Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
- Expense reporting system (Concur) is required.
- Experience with software based platforms, remote communications platforms and IT is highly desired
- Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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