Why You Want to Work Here:
Join a close-knit team in Virginia Beach where you'll play a crucial role in maintaining smooth office operations and supporting our leadership. You will work closely with management and have the opportunity to develop a versatile skill set. As part of your onboarding, you'll receive in-depth training at our North Carolina office, allowing you to integrate effectively and support our company’s mission.
Job Overview:
We are seeking a proactive, organized Administrative Assistant to support our team’s daily operations. This role involves a range of administrative tasks, from managing office communications to maintaining files, scheduling meetings, and coordinating office needs.
Responsibilities of the Administrative Assistant:
- Manage phones and maintain a clean, welcoming office environment
- Respond to high-volume communications, including up to 50 emails a day and frequent phone calls
- Prepare correspondence and draft reports as needed
- Plan and schedule meetings, appointments, and travel for leadership
- Maintain filing systems, databases, and contact lists for efficient operations
- Order office supplies and track inventory to meet team needs
- Assist in planning meetings or visits from regional managers, handling logistics and preparation
- Gather quotes, collect signatures, and manage documents for various administrative processes
- Order entry and quote preparation
- Commission report preparation
- Conduct research assignments and communicate findings to team members
- Travel to our North Carolina office 3-4 times for training, with all expenses covered
Requirements of the Administrative Assistant:
- High school diploma or equivalent required
- Strong written and verbal communication skills
- Proficiency in computer skills, including Microsoft Outlook
- Ability to multitask, manage time effectively, and pay attention to detail
