Job Summary: The Payroll Specialist is responsible for preparing and processing weekly and bi-weekly payrolls. Updates employee payroll records and processes changes, including rate and title changes, changes to direct deposit accounts and tax withholdings. This role requires an understanding of Inflation Reduction Act and Prevailing Wage requirements and includes preparing and submitting IRA related reports.
Key Responsibilities and Duties:
- Understand and follow JMS payroll policies and procedures and maintain the highest level of integrity and confidentiality
- Review timekeeping records for accuracy and collaborate with operations leaders to resolve errors and omissions before pay is processed
- Process manual and off cycle payments as needed to ensure compliance with state and local laws
- Collaborate with third party vendors on items including payroll and timekeeping software, payroll taxes, garnishments and leave accruals
- Performs basic reconciliation and auditing processes during the pay cycle
- Serves as the point of contact for JMS employees for pay related questions and concerns
- Collaborates with site leadership, admins, HR, IT and Finance to ensure correct system setup and usage
- Collaborate with site leadership, admins, HR, IT and Finance to ensure jobs, employees, benefits and withholdings are built and maintained correctly in timekeeping and payroll software
- Ensure taxes and other required government withholdings are collected, deposited, and reported on a timely basis to federal, state, and local authorities in a secure manner
- Stay up to date regarding state and federal regulations and requirements, tax issues, IRA requirements, and W2 reporting requirements
- Participate in year-end tax activities including adjustments to tax withholdings, submission of IRS employer reports, and distribution of wage and tax statements to employees
- Compile data, prepare and review reports related to prevailing wage, the Inflation Reduction Act, state tax withholdings and IRS requirements
- Other duties as assigned.
Education and Experience:
- High School Diploma or equivalent
- 3 years of experience with payroll preparation and processing
Knowledge, Skills and Abilities:
- Excellent attention to detail
- Familiarity with timekeeping and payroll processing and auditing software such as Excel, QuickBooks, PeopleSoft, ADP, Workday or Kronos
- Accurate and efficient data entry skills
- Knowledge of wage withholding orders
- Basic understanding of prevailing wage requirements and wage determinations
- Excellent customer service skills and ability to communicate effectively with a diverse team of individuals
- Ability to thrive in a fast-paced work environment with specific deadlines
JMS Energy is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. We appreciate your interest in joining the JMS Energy team!
