POSITION SUMMARY
Buyer II purchases materials, supplies, and services, at the most favorable terms for the organization. Qualifies vendors, evaluates bids, and negotiates prices and terms for purchased goods and services. Buyer II tracks purchases, ensuring quality standards, cost efficiencies, timely deliveries of purchase orders, and maintains a current database of vendor information. Advises Planning and Account Management teams of any delays with orders. Place orders for all non-inventory supply items needed by various departments. Handle the shipments for inbound orders as necessary. Update monthly purchase orders submitted for Laboratory Testing with detailed information. Working with the department manager, Buyer II is expected to participate in complex tasks within the job functions in support of departmental goals and KPIs. Requires 2-4 years of experience.
JOB DUTIES AND RESPONSIBILITIES
- Identify and source materials and miscellaneous non-inventory items for various departments.
- Create and place purchase orders with vendors in a timely manner to avoid out of stocks.
- Ensure confirmations for purchase orders are received in a timely manner.
- Review confirmations received and update purchase order information with any changes from vendors such as due dates, pricing, quantity, etc.
- Track purchase orders and ensure timely delivery.
- Alert Director of Supply Chain Management of any problems with purchase order placed.
- Collaborate with the planning team and Account Management to ensure raw materials are available to meet production schedules and forecasted demand.
- Schedule shipments for purchase orders placed. Work with freight carriers on freight cost and scheduling.
- Provide Accounting with copies of purchase orders along with shipping charges for each purchase order placed.
- Run open order report weekly to make sure no purchase orders are late.
- Work closely with quality assurance (QA) team to ensure all raw materials meet regulatory standards and company specifications.
- Manage any non-conformance issues with suppliers, ensuring timely resolution of quality or delivery problems.
- Work with Accounting on payable issues typically when purchase orders do not match invoices.
- Perform other duties as assigned.
QUALIFICATIONS
- High School Graduate or equivalent preferred.
- Minimum of 2 - 4 years of experience in the manufacturing industry.
- Proficient in Microsoft Office Suite.
- High attention to detail and strong organizational skills.
- Excellent written and verbal communication skills.
- Ability to communicate effectively with vendors, customers, staff and management.
- Ability to understand and follow written and verbal instructions.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Typical Working Environment: Work will be primarily in a temperature-controlled office area.
Equipment Used:
- Office Equipment: Computer, Keyboard, Copier, Fax Machine, calculator, 10-Key.
- Communication Equipment: Cell Phone, Landline Phone.
Essential Physical Tasks:
- Moderate walking, standing and bending.
- Sitting for prolonged periods of time.
- Frequent and extended periods of looking at a computer screen and typing on a keyboard or 10-Key.
- Frequent cellphone or landline use.
- Lifting and carrying up to 25 pounds.
- Vision abilities include close vision, distance vision, and ability to adjust focus.
