Saul Ewing LLP is seeking a talented Office Assistant/Receptionist to sit in its Philadelphia office. The Office Assistant/Receptionist is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. They will also provide onsite general administrative support to the assigned office. The office assistant/receptionist will be on-site 5 days a week.
Responsible for answering all incoming calls and directing them to the appropriate party; when answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person;
- Receive all incoming mail and packages delivered to the office;
- Complete light general office tasks, including copying, filing, and faxing various documents, as requested;
- Light data entry projects may also be assigned;
- Validate approved parking tickets, if applicable;
- Reserve and maintain visiting attorney offices, conference rooms and other space needs in Condeco;
- Back up Catering team with meeting set up/clean up (ordering food, coffee, beverages, etc.);
- Handle check requests for all regular and some intermittent vendors;
- Coordinate with Catering/Facilities on all kitchen and supply processes;
- Coordinate with Facilities on all building management/maintenance matters;
- Gather and place accurate lunch orders in a timely fashion;
- Other miscellaneous administrative tasks, as requested.
Educational and Experience Requirements:
- High School Diploma
- 1 to 2 years of working in a law firm or professional services environment
- Experience with scheduling software is preferred
- Proficiency in Microsoft Office Suite
- Periodic overtime may be required
Physical Demands of Position:
Work is performed in a professional office environment and requires the following during the work day:
- Must be able to remain in a stationary position for long periods of time (working at a computer)
- Repetitive movement (i.e. heavy computer/keyboard use)
- May require occasional light lifting (files, copy paper, etc.)
In addition to the essential functions outlined above:
- Individual in this position will provide additional assistance and support as directed by their supervisor
- This job description is subject to change at any time
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.
