Office Manager Job Description
An Office Manager is a Timekeeper that has demonstrated mastery of all the Field Accounting functions and has shown an ability to take on additional responsibilities. The nature of the additional responsibilities of an Office Manager will generally necessitate that they no longer perform all the Timekeeping functions on a day to day basis. However, an Office Manager must always retain the skills and abilities of a Timekeeper.
The skills and abilities that separate an Office Manager from a Timekeeper are as follows:
- Ability to communicate at a medium level with the client and a high level with Company project management
- Managerial skills to put together a jobsite staff and delegate duties appropriately
- Assist and Train Timekeepers to ensure they meet company standards
- Engage with more complicated Craft Employee issues and coordinate with various Corporate Support groups to resolve issues
- Provide all Company required jobsite reporting such as Weekly Timesheet Status, Non-Bill Reports and any similar examples as required by Corporate Management
- Cost Track at a level that would require use of non-Company systems or tools and set up Cost Codes in Company software per client request
- Understand Procurement process beyond PO creation; ability to speak with vendors and subs to effectively communicate jobsite needs as well resolve billing and credit issues
- Billing to client. An office manager should be able to create an invoice that meets all client requirements and effectively submit the document
- Assist with pre-project preparation – Foreman Boot Camps, Readiness Assessments, prediction of potential needs, issues, or problems, etc.
- Read and understand a contract and know when to reach out to Company contract specialists for guidance with interpretation
- Trac Software experience is required.
- Working in a Union environment experience is preferred.
