PART-TIME: Up to 20 hours weekly, flexible schedule Monday through Friday, between the hours of 8am to 5pm.
Job Summary:
We are seeking a detail-oriented and organized part-time HR Assistant to support our Human Resources department. The ideal candidate will assist with day-to-day HR operations, ensuring efficiency and compliance, while contributing to a positive work environment. The ideal candidate will provide high quality HR support to assist in ensuring the department runs smoothly and aligns with company policies and procedures.
Key Responsibilities:
- General HR Support:
- Assist with fielding questions and addressing employee inquiries, providing support and guidance on HR-related policies and procedures.
- Maintain accurate and up-to-date employee records, including documentation, benefits, and other employment-related details.
- Prepare and process HR-related documents such as employment letters, new hire documents and change notices.
- Assist in maintaining HR databases and ensure data integrity.
- Supports the implementation of various programs such as the New Hire Buddy Program to promote a positive workplace culture.
- Assist with responding to employment verification requests.
- Benefits Administration:
- Input new hire data in benefits database Employee Navigator.
- Process Health Savings Account contributions.
- Conduct quarterly paid time off accrual audits and adjust accruals based on employee tenure.
- Set up and track 401k loan requests in Paylocity.
- Assist with benefits invoice reconciliation.
- Compliance:
- Assist in running reports and gathering data to support various federal and state compliance reports and surveys.
- Import employees' hours worked to benefits database, Employee Navigator, for ACA compliance.
- Conduct annual internal audits for employee's I9 document and documentation.
- HR Projects:
- Assist with various HR-related projects, including employee recognition and wellness programs.
Required Qualifications:
- 2+ years of experience in human resources, with a focus on HR administration.
- Bachelor's degree in Human Resources, Business Administration, or a related field (preferred but not required).
- Knowledge of HR practices, employment law, and regulations.
- Strong interpersonal and communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Excellent organizational and multitasking skills.
- Proficiency in Microsoft Office Suite
- Familiarity with Paylocity, Employee Navigator, and DocuSign or similar databases and systems.
Required Skills:
- Ability to work independently and manage multiple priorities in a part-time capacity.
- Familiarity with HR compliance and labor laws.
AAP/EEO Statement:
Mindseeker, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
