Our law firm client is looking for an experienced Records Management Associate to join their team in New York City!
Principal Duties and Responsibilities:
- Works directly with attorneys, paralegals, and administrative assistants to provide information governance services, which includes imaging records into the document management system.
- Creation of new files and records; data entry of key client matter/indexing information into the records and document management software systems.
- Assists with Matter Mobility projects.
- Electronic and physical preparation, tracking, interfiling, and maintenance of records.
- Perform information searches in the records & document management software systems.
- Ability to generate reports and perform compliance audits as assigned.
- Fulfill telephone requests and respond to client email requests.
- Works closely with the Sr. Info Gov. Analyst, and Info. Gov. Director
- Implement and follow departmental objectives in accordance with long-range plans and mission statements set by the Info Gov Director.
- Assist with project-related activities within the office.
Position Specific Skills and Requirements:
- Knowledge of the Microsoft Office Suite; Knowledge and previous use of Record Management software like LegalKEY
- Ability to work effectively independently and with teams to promote consistent and efficient workflow processes.
- Identify and respond to internal inquiries promptly and seek feedback/follow-up as appropriate.
- Strong interpersonal skills, with the ability to provide high-quality service and with diverse groups of people at various levels within the firm.
- The ability to communicate effectively verbally and in writing.
- Strong organizational skills. Able to work well independently and with others to manage daily priorities while meeting and accomplishing goals.
- Demonstrates a keen sensitivity to urgent attorney requests. The ability to exercise discretion and confidentiality in maintaining firm and client information.
- Demonstrate a “can do” attitude and initiative to assist on various projects within a team environment.
- Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
- Identify and respond to internal inquiries in a timely manner and seek feedback/follow-up as appropriate.
- Ability to work independently in a hybrid, and in-office setting.
Education and General Requirements:
- AS Degree required
- Experience with LegalKey Software
- A minimum of 3-4 years of clerical experience working in a law firm
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
