Summary
Acting under the authority of the Manager, Subcontracts, and with minimal supervision, the Subcontract Administrator provides subject matter expertise in the effective acquisition of technically complex or commercially risky goods and services in support of Corporate objectives and program needs and the coordination with, and management of suppliers/subcontractors to ensure adherence to all contractual requirements. Is responsible for the preparation and maintenance of all subcontract related documentation and records. Prepares subcontract negotiation and management plans, controls, monitors and manages subcontractors’ performance on behalf of the corporation.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prepare and issue/execute subcontract plans, requests for information/quote/proposal and subcontract awards to obtain goods and services in support of programs and organizational objectives.
- Develop, execute and manage all subcontract related evaluations, analysis, negotiation plans and documentation in accordance with applicable FAR, DFARS, Public Law and Company Policies & Procedures.
- Implement effective and compliant acquisition practices which achieve program and company objectives.
- Utilize appropriate internal resources, monitor, manage and control cost, and performance of suppliers, and subcontractors.
- Basic understanding of CAE subcontract products/services is required.
- Ability to manage time and occasionally conflicting priorities to meet or exceed Program, Company and Customer requirements and expectations.
Qualifications and Education Requirements
- BA or BS in Business, Finance, Operations Management, or related field or minimum eight (8) years’ experience in subcontracts administration/management. Directly related flight simulation (subcontracts/supplier management experience may substitute on the basis of .75 to 1.).
- Effective understanding of program management budgeting and scheduling tools.
- In depth understanding of all aspects of the procurement process both within and without the defense aerospace environment.
- Experience with FAR Part 15 cost/price analysis of proposals from suppliers including schedule and technical changes.
- Must have the ability to apply basic measurement standards to determine and assess changes in performance.
- Experience with subcontract management and file documentation that is fully compliant with all required elements to maintain a successful Contractor Purchasing System Review (CPSR).
Preferred Skills
- Eligible for DoD Personal Security Clearance.
- Working knowledge of FAR, DFARS and applicable Public Law.
- Prior experience working with engineering to develop effective requirements definition.
- At least 10 years’ experience in federal contracting.
- Strong track record of engaging and collaborating with internal customers and stakeholders in order to meet or exceed Program, Company and Customer requirements and expectations.
Security Responsibilities
Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
- Incumbent must be eligible for DoD Personal Security Clearance.
Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Must be able to work in confined spaces for long periods.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Must have the ability to work overtime as necessary.
- Must be able to sit and operate a personal computer for long periods.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
